Customer Service

Social Media Content & Support During COVID-19

As the world struggles to protect our health, sanity, and economic livelihood, marketing strategies aren’t foremost in many minds. If you work in the communication field, though, you might disagree.

Social media marketers and brand strategists have been bombarded with information on how their roles can help companies minimize losses and reassure customers. Platforms like Facebook, Instagram, LinkedIn, Snapchat and others have produced a ton of resources meant to help brands navigate the new digital landscape. Here’s a recap of some of their best advice.

Shifting Your Strategy

Snapchat has the best take on how overall marketing goals must change. "Rather than using a global crisis as an opportunity to promote your brand, [you need to] craft thoughtful messages and create valuable experiences for [audiences]. These best practices are true for any time, but should be particularly top of mind during uncertain times like this. As our community looks for guidance, perspective, and resources, brands can adjust their campaign messaging to support [audiences] when they need it most.”

They encourage brands to shift their strategy from:

• Product Benefit to Consumer Benefit

• Hard Selling to Offering Utility

During the pandemic, knowing how your brand adds value to a community is the single most important concept to understand. Never risk your long-term brand reputation for short-term cash returns. Focus on people (not product) and add value where you can. Consider webinars, livestreams or other deliverables that your audience can benefit from.

• Calls For Action to Brand Equity

• Broad Messaging to Empathetic Messaging

Empathy is a skill that can be used not only to understand what your audience is particularly concerned about, but to help you figure out how to better respond to those needs. It is impossible for most brands to hide from or ignore COVID-19, but it’s important to engage in coronavirus conversations authentically as not to take advantage of a bad situation.

New Content Ideas

As Twitter notes, making these strategy adjustments is “not about looking at what others are doing and copying. It’s about understanding the unique role your brand plays in people’s lives, how that has changed, and how your brand can help or be useful during this crisis. It’s also about looking for opportunities to lead by example, and do the right thing, where it makes sense for your business.”

If appropriate for your brand, all of the major social platforms agree that levity and distraction from the news cycle is something most audiences can appreciate at the moment. Of course, when doing so it’s important to be thoughtful about your brand’s tone of voice. Now is not the time to be snarky, or sarcastic. Even when being humorous, content should be empathic and understanding.

More of Snapchat’s suggestions:

• Help spread positivity by giving [audiences] something to smile about

• Gamifying your brand messaging can help entertain and engage [audiences] at length

• Lift the community up by spreading awareness of local causes

• [Demonstrate] ways your brand can bring family and friends (old and new) together virtually

At the moment, brands are seeing success with the following content:

• DIY has never been more alive than it is right now. Create DIY content to keep [audiences] feeling creative and occupied.

• For now, meetings take place digitally. Give [audiences] tips and tricks for how to maneuver their new work environments and routines.

• [Audiences] are looking for inspiration and guidance for their at-home workouts. Tout how you can help them maintain their fitness goals from home.

• Providing ways for [audiences] to find moments of zen throughout the day can go a long way.

• Parents all over the world have become homeschool teachers by default. Lend a helping hand and suggest activities and products to help them in their new parenting roles.

• Consider how your audience needs have shifted with more time at home. Demonstrate your brand’s value proposition such as seamless ordering and delivery directly from your app and website.

Facebook and Instagram lives are increasingly popular as people have more time to spend consuming video content. The platform recommends that when brands take their pages live they:

• Host a Q&A with your followers

• Go Live with someone in your audience and interview them

• Showcase and explain your products or services

• Teach your audience how to do something

• Create a Live series that broadcasts on a regular day/time schedule

Customer Service & Support

COVID-19 is impacting most business and customers. Providing direct support via social media has rarely been as important as it is now. While Twitter still offers 1:1 interaction between brands and customers, Facebook has quickly improved tools they have available to help streamline the customer support process.

Messaging

Facebook’s messaging tips encourage brands to:

• Let customers know how they can contact you to place orders

• Encourage customers to shop online

• Share that your business is open to receiving support

• Encourage customers to buy gift cards from your business

• Express gratitude for your community

Users can work some of these points into automated responses for Facebook direct messages. You can set up auto-responses here, and consider the following prompts, if applicable:

Hi, thanks for your message. Our retail store is closed but we are still taking orders online! Send us a message or check out our website.

Thank you for your message. We’ve made a move to online appointments while our office is closed. Please email us or leave a message to make a virtual appointment.

We're not currently taking new orders, but if you have questions on an existing order feel free to send us a message here.

On Instagram, brands can save Quick Replies to efficiently answer frequently asked questions.

Snapchat notes that certain emojis have taken on new meanings as it relates to COVID-19. When composing posts or reading messages from customers, be aware of the following:

  • Social Distancing = ↔️

  • Coughing = 🗣️

  • Social Isolation = 😷

  • Hand Sanitizer = 👋

  • Coronavirus = 🦠

  • Quarantine Day = 🏠

  • Postponed or Canceled = ❌

Promotions and Donations

Facebook is also promoting a new gift cards listing where users can find and buy digital gift cards for their favorite local businesses. The gift cards must be registered through a partner site like Square or Kabbage and then added to Facebook here.

Brands can add donate buttons to a variety of places on both Facebook and Instagram, including on an organization’s Instagram profile, Facebook page, Facebook post or video, Instagram Stories via a sticker option, and even on a live broadcast. If you’re interested in raising money, visit facebook.com/fundraisers more information.

As the coronavirus continues to shift the ways brands interact with their audiences and as the social platforms we use everyday come together to assist with these fast-moving changes, we’ll continue to update this page.

Written by: Hai D. Duong


Establishing A Customer Response Strategy

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Increasingly, more and more consumers are choosing to voice their thoughts and experiences online. More often than not, as is typical of customer service comments, those experiences are negative. In the past, a customer complaint could somewhat be contained via a person-to-person conversation, but the Internet made those complaints public and now social media is amplifying them to ever-expanding audiences.

One of the most popular outlets to air customer service grievances happens to be Twitter. According to a survey conducted by the social media platform, 80% of social care requests sent via social media occur on Twitter. Because of this, brands have to carefully monitor and address customer concerns in order to satisfy current customers and avoid distancing potential ones.

On a basic level, Deph Digital recommends the HEARD response strategy. This includes:

Hear - listen to what the customer has to say

Empathize - take into consideration the customer’s time, money, and feelings

Apologize - take accountability for the situation

Resolve - try to fix the error if possible or compensate the customer

Diagnose - explore how the error happened and what safeguards can be implemented to protect customers in the future

But HEARD is just a starting point. Successfully implementing a full-scale customer service management system means “considering a range of administrative, technical and cultural factors.” That’s according to Twitter’s Lead Product Solutions Sales Manager, Joe Rice, who recently outlined a checklist for getting the customer experience right. Find our notes below.

Approval Workflows, Routing & Prioritization 


Brands should have a permission-based workflow that outlines who is responsible for complaint monitoring, consumer communication, and response approval. Cases should be routed and prioritized according to the established workflow that takes into consideration language-specific options for global coverage.

Customer Service Analytics


Brands should regularly look at the data available to them in order to gauge whether they’re appropriately addressing consumer complaints. These analytic metrics shouldn’t consist of things like total number of issues, but should be care-focused, putting the customer’s needs first. Consider: First Response Time, Average Handling Time and Time to Resolution.

Customer Experience Auditing



Accessing, exporting, and analyzing full conversation histories can be critical in determining whether complaints are being handled properly. Getting feedback from a third-party is recommended.

Case Management & Ticketing



Are cases or tickets being created for follow-up and/or escalation? Often, customer complaints go beyond social media interaction. Other integrated departments of a business should be notified of relevant issues in order to correct problems that may be present throughout the customer journey.

Customer Service Chatbots



Consider integrating chatbots to improve customer experiences. Chatbots increase response time and can effectively manage simple issues and issue alerts for those that are more complicated.

Compliance & Information Security



Ensure that all social media admins are well-versed in industry and/or country-specific regulations.

Conversation History



When possible, move public conversations into private messages. Doing so can provide more context and decrease additional public response. Brands can request that a customer move from a tweet into a DM via direct message deep links.

Customer Relationship Management & ID Matching



Adding notes to customer profiles can assist with response strategy if there are multiple admins handling a case or if a customer has multiple cases. Facebook allows brands to add details (such as contact information), labels (to organize cases), and notes (for remembering important customer details) via the Messenger Inbox and Pages app. Twitter allows brands to match user IDs to customer records for outside CRM tools, so long as the user has the user has consented.

Customer Care Feedback

When possible, brands should deploy Customer Satisfaction (CSAT) and Net Promoter Score (NPS) surveys and track sentiment conversion. Through Twitter’s ecosystem customer service solution providers, brands can ask customers how they would rate their experience and how likely they are to recommend the brand.


Customer Knowledge Base



Brands should have an accessible knowledge base for admins that contains customer/order information and suggested answers for common issues.

Onboarding



New admins should receive customer satisfaction training that includes general communication guidelines such as establishing an appropriate tone of voice when engaging with customers.